How to use competency job profiles

To understand an existing or new job

You can follow these steps to create a Competency Job Profile that outlines the specific behaviours, tasks and responsibilities needed to do the designated job.

Step 1
Review the tasks that need to be undertaken to complete the job.

Actions:

  • Discuss with the people you provide support to, other staff and managers, which tasks and responsibilities are done on a daily, weekly and occasional basis. Write these down.
  • Discuss with the people you provide support to, other staff and managers, which services they wish to provide. Review what you have already written and make changes to include what has been decided about the types or quality of services that your organisation wishes to provide.
  • Read and understand the goals, values, mission statements and contractual obligations of your organisation by reading your annual report, summaries of relevant contracts and any other relevant documents.
  • Review the way you have written down each task or responsibility to ensure it matches with the organisation’s expectations and commitments regarding service provision.

Step 2
Review the FIELD Competency Job Profiles.

Actions:

Step 3
Create your own Competency Job Profile

Actions:

  • Match as many of the tasks you have identified in step 1 with the Units of Competency in the Competency Job Profiles.
  • Every Unit of Competency that is paired automatically becomes part of your own Competency Job Profile.
  • Examine each of the unmatched remaining items you have identified or are contained in the FIELD Competency Job Profiles and decide which ones you will keep. Remember to think about your organisation’s commitments and aspirations.
  • Check out the National Training Information Service website www.ntis.gov.au for Units of Competency that match your remaining workplace competencies. Remember to note which Training package they come from.
  • If you still have remaining workplace competencies, you will need to define the tasks to be performed to meet the standards expected by your organisation.
  • Remember that Units of Competency are taken from National Training Packages that are aligned with nationally recognised qualifications. You will find it easier to locate and organise training for Units of Competency that are part of the National Training Packages.
  • Write up your own Competency Job Profile.

Optional action:

  • Rank the selected Units of Competency in order of importance. This will assist you when you use your Competency Job Profile for recruitment.

Step 4
Check the final Competency Job Profile with people you support, staff and management.

Actions:

  • Ask relevant people, including the people you provide support to, your supervisor and your team members, to reflect on your new Competency Job Profile. Ask them if it is a current, valid and accurate reflection of the job that also encourages an increase in the standard and quality of service provision.
  • Ask relevant people to sign off on your new Competency Job Profile

Step 5
Write a Position Description.

Actions:

  • Use the FIELD Position Description Template and your Competency Job Profile to write a Position Description.
  • The Competency Job Profile fits into the ‘Duties and Responsibilities’ section.

Further Information

How to use competency job profiles


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